Virtual Assistance 101: How to Choose the Best Virtual Assistant for You

Admin AssistantIn the final installment of this series, I want to discuss some things you may want to think about when choosing a Virtual Assistant (or an Administrative Support Consultant).

The most important factor in choosing a Virtual Assistant is fit. I say this because the VA/client dynamic is based on a long-term, collaborative relationship. You need to be comfortable with the Virtual Assistant and confident that she is the perfect partner for your success.

You may find the most amazingly skilled and experienced Administrative Consultant, but if you aren’t comfortable with your VA, or don’t get along, or you both don’t click, the relationship won’t work. AND, you won’t grow your business as you would like.

That doesn’t mean that an Administrative Support Consultant’s skill set isn’t important. Of course it is. You will most likely have a skill set in mind that you would like your potential Administrative Consultant to possess – or at least be willing to learn. There may be certain programs or applications you will want your potential Administrative Consultant to know how to use. You will want to know the background and experience of your future Consultant. You may want your future VA to be in the time zone as you – or you may not care. And you certainly should want your Administrative Consultant to be familiar with your niche.

On the flip side, There are also things about you that a potential Administrative Consultant (or VA) will want to know. What type of business do you own? How long have you been in business? Where do you want your business to go? What are the biggest challenges facing your business right now? What are your expectations regarding our potential partnership?

These, and other questions, will (and should) come out during the interview process. You will quickly find that most Administrative Consultants have a process in place that helps them and potential clients decide if partnering together would be desirable and mutually beneficial. Yes, you are busy; but, it is very important to take your time through the interview process.  Believe me, when you have found the perfect partner for your success, the time will have been well spent! (You can see my consultation process here.)

So, where do  you go to find an Administrative Support Consultant or VA?

A good place to start would be to get a recommendation from a few people you know who partner with a VA. Ask for referrals on Facebook or Twitter.

Another place would be Virtual Assistant directories. There are a lot of them out there, but to find the best VAs I recommend the Assistu Registry and the Administrative Consultant Association.

Or, you can do an online search for “Virtual Assistants” or “Administrative Support Consultants” or Administrative Consultants in New Hampshire” or the like.

However you find your potential administrative professional, I suggest you take some time reading through their websites, sign up for a few newsletters and/or start interacting with them on social media sites. After you have an idea of the ones you may be interested in partnering with, set up an appointment to talk with them. Go through their consultation process. You’ll know soon enough if you’ve found the right Administrative Consultant for you!

Remember, the purpose of the consultation process is to serve YOU, the potential client and the VA. I know from experience that going through the interview process helps the partnership start out much stronger and better enables the client and VA to create something wonderful together. So, no matter how overwhelmed you may be, don’t be afraid to take your time in finding the perfect for you and your business.

Over the last several weeks, we have discussed several aspects of Virtual Assistance. We learned what a Virtual Assistant is. What a Virtual Assistant is NOT. We talked about terminology.  We have discovered all the services a Virtual Assistant can offer. We talked about the benefits of working with a Virtual Assistant and how much a Virtual Assistant can cost. We even talked about how to become a Virtual Assistant. And, finally, in this post, we have learned how to find the perfect VA for you.

I hope you have found this series helpful. If you enjoyed this series or have any questions, feel free to leave a comment or email me.